WHAT IS THE SCOPE OF A PROJECT IN PROJECT MANAGEMENT?
When you’re beginning a new project like building a house, the contractor typically starts by defining the boundaries of the construction, and this accomplished by raising a fence around the perimeter of the project; also called scoping.
Project scope is vital to the success of all projects. It provides a clear and concise view of what is entailed in the project (and what is not).
How is project scope defined?
By defining project scope, you’re determining your route (where you’re heading to). You must prepare a description of the project’s requirements, with its vision. The entire process entails brainstorming, mind mapping and clearly describing what is supposed to be achieved.
A detailed project scope protects from scope creep (last minute changes to the initial plan). Scope management follows the procedure outlined in the range, ensuring the work is completed.
Project Scope for Managers/Team Leaders
A study conducted by PMI found that only 62% of projects followed the original scope, This is a startling statistic and clearly emphasizes the importance of a well-articulated range. Managers must seek approval on all project scope plans from stakeholders. After this approval, a roadmap is set that clearly outlines the objectives of the project. It also defines how to get to the finish line and prevents project failure.
What is the aim of scope management?
Scope management involves defining, developing, validating, monitoring and controlling the objectives and strategies set in the scoping plan.
What’s involved in a good scope statement?
You can expect the following from a healthy scope plan:
Overall Work Requirement – Review and refine the project’s objectives. Indicate what will be built by the project.
Acceptance Criteria – The main parts of the scope that must be approved by the client.
Milestones – The defining nature and project size of the project launch.
Constraints – Risks that a project might face, including physical boundaries.
Inclusions and Exclusions – What should be included/excluded from the project?
Advantages of Project Scope
Makes Multiple Projects Possible
Having clearly defined details about a project enables you to focus on multiple projects at the same time. You can efficiently allocate team members to each project due to the availability of project scope for every assignment.
Amplifies Experience and Knowledge
Project managers are instrumental in getting teams to band together and pool their experience and knowledge. With a project team, all the requirements of a particular project can be met and on time as team members will easily understand each person’s area of expertise.
Boosts Accountability and Transparency
Project scope clearly defines who is responsible for what portion of the project. It outlines all details regarding the person responsible for specific tasks and which tasks have been completed. Since this method provides a higher level of transparency, team members won’t hold grudges against one another because everyone is aware of what they’re supposed to do. It essentially builds team harmony.
Project scope clearly defines future risks, and this gives you ample time to find ways to minimize or even eliminate the threat before it occurs. Any possible risks that might arise in your project can be removed in the starting phase to prevent future occurrences.
Identifies External Interfaces
Most of the time, we have no control over all the variables that might affect a project. Serious issues may arise in organizational politics, technology environments, future development plans, etc. Nevertheless, your project scope will also provide you with insurance against these variants.
In the end, the success of your project will depend on points such as:
– Was it delivered on time?
– Was it completed within budget?
– Was the project quality maintained?
– Was the client satisfied?
Up to 70% of projects are doomed to fail. Lack of scope management is the leading reason. Guard your team in the successful 30% by managing your scope plan successfully with a useful project management tool.
Get in touch with ViduPM to learn more about better scope management.