The Intricacies of Time Management: Importance of Scheduling and Time Tracking
- Apr 13 2018
- Project Management
Time management is no doubt a valuable skill. It is one that evolves and develops with experience. By the time we enter the professional arena, most of us learn to strike a balance between our professional and personal lives. However as deadlines, work pressures and assignments add up, time management becomes more challenging.
Ideally it should be about managing time with effectiveness rather than efficiency and giving priority to importance rather than urgency and most importantly, valuing relationships more than schedules. It takes many years of experience to achieve this skill-set.
Many of us don’t have the patience to wait it out, so what’s the best solution to learn effective time management? Scheduling and time tracking are two critical variables in managing time. Both of which can be easily facilitated with the use of project management software.
A majority of employees use numerous tools at work to perform certain tasks and job functions. What if you were able to access all your solutions from a single software program that not only manages your current workflow but enables you to complete tasks more effectively?
A project management tool is the answer to effective scheduling and time tracking. With this tool, your team can benefit from the following:
– Prioritization of tasks with specific details regarding weekly and daily activities.
– Scheduling up-coming team meetings, both formal and informal.
– Regular schedule reviews to eliminate redundant tasks.
– Improving risk management by providing you with time to check work and fix issues.
– Reconnecting you with your goals.
– Creation of to-do- lists and actionable tasks
Project management tools help you with scheduling and time tracking by:
Helping you Plan the Day, Week, Month, etc.
To succeed with time management, you need to develop a plan. The Daily Time sheet features enables you to plan short-term goals while with the Weekly Time sheet you can plan for long term tasks. This ability to break down large tasks into small, actionable tasks is critical.
Assigning Priority Levels to each Task
You can also prioritize your tasks with a project management, because not everything will get completed according to the schedule. Some tasks will have a higher urgency level than others, so by marking tasks according to priority, you will ensure that necessary goals are met first. Simply place them higher on your to-do list and it will get completed!
Compiling everything in one Interactive Inter phase
With a project management tool, all your tasks, goals, deadlines, meetings and communications are compiled in a single, user-friendly place. This will help you visualize your week, month and even day in a single glance.
Enabling Performance Reviews
With an effective tool to manage your schedule and time, you can easily determine which habits are your strong suit and which ones can be improved.
Effectively Tracking Different forms of Time
At work, we use time in many different forms. There’s time spent on completing assignments, scheduling, attending meetings, etc. With a project management tool, you can easily record billable time.
Scheduling and time tracking are two key variables that determine the success of project management. With the right tool, you will be able to manage both variables smartly and efficiently. Time management is not complex, it is a skill that can be developed quickly and effectively with the right project management tool!
To learn how to effectively manage your team’s time, get in touch with us at ViduPM.