6 Roles and Responsibility of a Project Manager
Roles and Responsibility of a Project Manager are vital for any organization project manager’s skills, and abilities can determine the success or failure of any project. He or she leverages the strengths of each team member, looks for ways to minimize expenses and encourages collaboration between teams. Capable project managers know how to communicate with team members, keep stakeholders in the loop and how work needs to organize.
Unfortunately, most project managers only adhere to the job description which often states, “responsible for managing projects, project schedule, etc.” However you may interpret these words, it is ultimately your responsibility.
In actuality, project managers can accomplish so much more. Listed below are the six core roles and responsibilities of a project manager:
Responsible for Project Success
Even though a PM is leading the team on a project, he or she still has to subordinate to other people or departments. For example, the PM may have to seek approvals before making important decisions. He or she may not have direct access to specific resources and may need to ask permission from higher-ups. In this type of scenario, it becomes too tempting to pass on or share the responsibility. Nevertheless, the PM is the captain of the project. The success (or failure) of the outcome rests on his or her shoulders. If team members are performing poorly, or tasks not met in a timely fashion or if the project due date missed, it’s your responsibility! Being responsible for the outcome of the project is the nature of being a project manager.
Creating a Project Management Plan
Project managers need to be able to meet project goals within specific constraints. The only way they can assign tasks, set deadlines, identify problems and seek stakeholder’s buy-in is through a well-thought-out project management plan. As the PM, your credibility is under scrutiny, so it’s vital that you plan effectively before acting.
Ensuring Project Integration
Project integration is a series of processes that are necessary to ensure the project coordination. Sometimes trade-offs between competing alternatives and objectives need to be made in order to meet the client’s expectations. This is an essential role of being a PM. You cannot expect anyone else to produce data, information or results that will flawlessly pass through the entire project management process.
Be a Facilitator
Your team will consist of ‘specialists’; individuals with specialized skills needed to complete certain aspects of the project. If you just put these experts in a room and expect them to figure things out, then you can guarantee they will not be able to come up with solutions. Instead, sit in the room with this team and provide a little direction and ensure they must not align with the goals and constraints of the project. Believe it or not, even experts require facilitation.
Become a Problem Solver
During a project, problems will arise. Some of them will fall within the boundaries of another member’s responsibility, while some will be entirely new. In either case, there is a natural tendency to assume that another person will handle it. Unfortunately, only you the manager is biased to treat these problems. These cannot delegate to another person. You have to correct these problems and be accountable for them. Managers need to adopt a proactive stance while dealing with issues. The mark of a leader; being able to solve problems efficiently.
Central Line of Communication
As your project’s leader, you become the central point of communication between the stakeholders, the client and the team. Your primary role is to communicate the project’s status at every stage of the project. You also need to be able to understand a customer’s concerns, fears, and requirements. Formulate these concerns into a formula and communicate it to your team. Stakeholders are very busy. Some of them may or may not have the expertise to handle specific projects. As a result, the manager is indeed the captain of the ship.
Project managers face many roles and responsibilities of a project. Many rely on project management tools to handle much of their tasks, helping them focus on the success of the project.
To learn more about how a project management tool can help you become a better manager, get in touch with ViduPM.