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Remote Team Work: Pros, Challenges, How to Get Started in Your Business?

Companies, both large and small are opting for a work culture that offers flexible hours and remote work opportunities. This means team members are situated around the globe and therefore in different time zones. With a remote team work environment, every aspect is managed and arranged online.

For some people, this type of work culture may seem unproductive and frivolous, especially if you’re accustomed to 9 to 5 office hours.

In this article, we will closely examine some of the pros and cons of setting up a remote business and some tips on how to succeed.

Pros

– Covers numerous time zones
– Saves overhead expenses
– Augments creativity because you’re dealing with people from different surroundings
– Develops a global network
– Expands skills from different fields
– Ability to choose an environment that suits your personal work style

Cons

– Continual focus on maintaining productivity
– Constant threat of facing distraction
– Danger of facing lack of team spirit, fellowship and communication without supportive procedures in place

How to set up a successful remote business?

1. Create a Dedicated Productivity Space

Finding a place to set up your professional space is very important. It will signal and train your brain to get work done. This can be a place in your home, in a public library or café or even in a park if the weather permits.

2. Start Building a Realistic yet Lasting Routine

Your morning routine defines your day. What time do you wake up? What’s the first thing you like to do in the morning? Start with a realistic morning routine that you’re comfortable with. Then proceed to creating a work routine. What time will you leave for work? This can be simply going into your home office. What’s the first thing you’ll do when you sit down, i.e. log in and greet your team members, send out an update, etc.? What time will you “leave” the office?

3. Work-in Breaks

Remote employees need breaks too. This can be as simple as getting up to make a cup of tea/coffee or taking a walk around the garden or grabbing a drink with a friend. You need to do something to take a break from the screen and reinvigorate your mind. Just do this mindfully and sensibly.

A handy tip is to use your location as dividers of your day. For example, you can begin your morning by visiting a café to grab some bread and a cup of coffee. While sipping on your drink, you can start your work routine by replying to emails, creating a to-do list, sending reminders to your team, etc. You can also use this time to set up video conference call. Your next time divide can be when you head back to your desk at home.

Here you can get your nitty gritty work done for the next 3 to 4 hours. Use your lunch time as a natural break. After lunch, return to your desk to complete less demanding tasks.

Setting up this type of routine helps you manage an optimal balance between the personal and professional.

4. Set up a local Network

Setting up a global network is a must and something you should always strive for. However, setting up a local network is also necessary. These people will be your direct inspiration and support. They can reach you easily and vice versa. By setting up your own local network, you can form a group of like-minded enthusiasts who share similar experiences and interests.

5. Adhere to time zones during Planning

A timeslot for you might be suitable but not for some team members. Keep your planning flexible when arranging meetings. Take turns so that everyone has a chance to set up a meeting according to their availability. For example, you can have a meeting at 4am one week then another member can take their turn doing the same.

6. Define a Communication Practice for your Business

Communication is vital for remote teams. In modern times, there are many services that help you stay connected. There are various tools such as chat, video conferencing and email which can help you stay in touch with team members. In the near future there will be VR/AR meeting rooms that promote virtual meetings across great distances.

7. Implement a Project Management Tool

A project management software program that acts as the central hub for all your communications and activities is a must for all remote businesses and teams. This system enables everyone to view progress, stay on track with task completion, request resources, voice concerns and comments, etc. It is a vital tool to get projects done on time and within budget constraints.

8. Arrange Team Meet-Ups

Hold annual, bi-monthly, quarterly or monthly company events. You can also organize a vacation destination where everyone can attend. This provides your team with an opportunity to look forward to something social. Depending on how many team members can attend, holding such an event helps team members feel like they’re part of the company’s success.

Setting up and operating a remote team is not without its challenges but with a few best practices and by implementing the right project management tool, your business can experience unprecedented growth.