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Project management is the backbone of a successful company. Successful project management achieves more than ensuring your project is delivered on time, within scope and budget. It brings teams and clients together, provides everyone on the team with the same vision and ensures that your company’s strategic goals are being executed and met. When a project is managed correctly, it creates positive vibes that reverberate beyond project delivery.

As a project manager, if you’re finding it hard to handle multiple projects, juggle multiple assignments and meet deadlines, investing in a smart project management tool can help you meet all your business goals in the following ways:

#1 Tactical Arrangement

Every project that your team completes for a client helps them achieve their strategic goals. A project management tool helps your team devise projects consistently and thoroughly so that it fits in well with your client’s planned framework. It ensures the final product is right and provides value alongside the business opportunity. Keep in mind as the course of the project moves ahead, the business strategy may alter or certain risks may surface. However, it is the project manager who will ensure the team stays on course.

#2 Provides Leadership and Direction

A ship without a captain or an army without a general may be a team, but they will function without a common purpose, goal or direction. By using a project management tool, the project manager is better equipped to provide his or her team with necessary leadership, direction by way of a clear vision, motivation, inspiration, constant coaching and feedback. This gives a team a clear and common direction.
The project manager’s leadership and direction also offers accountability.

#3 Effective Project Planning

One of the core benefits of a good project management tool is its ability to create, set and meet realistic goals and deadlines. Without such a tool, you might create project submission timelines and budget estimates that are unrealistic or lack estimating insight from previously completed projects. This results in a project getting extended over the budget and delivered later than usual.

The project manager is able to use a project management tool to negotiate realistic deadlines across project stakeholders, analyze what resources are available to meet the deadline and develop a schedule accordingly.

#4 Formulate Clear Goals & Objectives

Without a project management tool to provide a clear direction, team members lack focus, lack clear objectives and focus and sort out issues by themselves.
Project managers who utilize management tools are able to accomplish timely completion of a project by breaking it down into smaller tasks. They provide their team with clear goals and objectives so that a focused approach is taken while finishing these tasks. By breaking down large goals into smaller ones, it enables managers to gear their team’s efforts, identify risks and keep the team focused.

#5 Provides Necessary Quality Control

The pressure to meet a project deadline is always enormous. Project managers are faced with the massive task of delivering quality, not once but consistently. This is achievable with a project management tool that displays individual team member’s progress, work submission and ability to adhere to deadlines. The project manager is therefore able to view this data and run quality control checks so that a quality product is delivered on time.

#6 Appropriate Allocation of Resources

With the help of an effective project management tool, a team manager can properly plan and assign task and assignments to members; meeting the who, when, what and how requirements of the projects. This helps to streamline processes, clarify roles, anticipate risks and implement necessary checks and balances that ensure the project remains aligned with your overall strategy. Having this process in place builds employee confidence and trust, minimizes project failure and reduces resource wastage.

#7 Continuous Documentation

A project management tool helps you implement a continuous documentation process so that you can ensure that your projects stay on track and in alignment with the master strategy. This is especially important for managers who are handling multiple projects. More importantly, it helps you spot the earliest signs of deviation which are easier to correct.

The importance and effectiveness of a project management tool cannot be under estimated. It is perhaps a project manager’s most valuable resource in ensuring quality projects are delivered on time, every time!