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How to Onboard Your Team to a Project Management Tool

Change is difficult to embrace because humans are simply creatures of habit. Imagine introducing a new software or process to your team? It will be challenging and possibly unsuccessful.

Most teams are introduced to new project management tools in the following manner:

-The executive project manager requests the project manager to search for a productive project management tool for the team.
-The project manager attempts a few tools and declares which one he or she would like to use and obtains a go ahead from the exec.
-The project manager introduces the tool to the team.
-The team is overwhelmed!

When new project management tools are launched without the team’s involvement or any explanation of its benefits or value, it will not get adopted. These are grim and expensive consequences. You’re wasting your time, the team’s time and money you’ve invested in purchasing this new project management tool. Failed adoption of this tool can set the team back and contribute to a loss in confidence by those who were behind the implementation.

The following are the top six reasons why teams fail to use project management tools:

-The tool was a wrong fit for the company and doesn’t deliver expected benefits.
-Team members were not involved in the selection or trial process.
-Team members were not involved in the rollout.
-Lack of adequate training given on how to use the tool.
-Lack of support provided by vendor, i.e. training tool.
-Team doesn’t have time to learn a new way of working!

Avoid this unfortunate mishap by learning the following tips on how to onboard a team to a new project management tool:

#1 Evaluation Process

Start by selecting the right tool for your organization and business needs. Test drive many products and assess each one of them. Get members of your team involved in selecting, evaluating and approving a particular tool.

#2 Communicate the Benefits

When you’ve narrowed down your choice, ensure you communicate how the tool will benefit the team. Help each team member understand how a project management software can make life easier for them, not to mention improve productivity. This will help your team to boost the confidence that the tool is being implemented for their benefit.

#3 Supporting Material

Ensure your vendor provides ample support, learning and training materials. This will help you introduce and teach your team on the ins and outs of the tool. Prior to implementing the tool, hold training and question/answer sessions. This step is integral in your adoption success strategy.

#4 Implementation

Every team has one or two members who are eager to try out new things. Select one or two such individuals and have them at the lead when rolling out the new tool. This person can be the go-to person for the team in case of queries or issues from the rest of the team.

What happens when you get the whole team involved in the adoption process?

-You get important project and data insight that can potentially enhance business and decision making strategies.
-You will prove yourself as an effective leader who is capable of identifying change.
-Team collaboration improves office relationships across the company.
-Your team will be more likely to embrace changes in other domains in the future.

Project management is difficult work, involving a lot of task and team supervision. By Onboarding your team to the right project tool (in the right manner), you can improve how your organization delivers projects.

ViduPM is a logical project management tool that effectively improves time and project management while improving communication between team members. To learn more about this effective tool, get in touch with us today.