How to Improve Your Project Management Success Strategies
- Mar 19 2018
- Project Management
According to U.S. News and World Report, job prospects for project managers will increase by 12% by the year 2020. Clearly, project management is a desired skill set!
Although project management seems straightforward at times, it is a rather complex task. Not only must the project be completed and submitted on time, but it must be done within budget. The quality is also a top priority and ensuring that your team is working like a well-oiled machine from start to completion is the key to a successful project. Even though every project will vary slightly in its requirements, how those criteria are met will essentially remain the same.
If as a manager, if you’re finding your project management skills could do with some improvement, consider the following success strategies:
Confirm Project Details
Before commencing any project, lay down the foundation for its success. This includes understanding what’s required, defining the project scope, assigning responsibilities to team members, defining goals, creating a detailed outline of tasks that need to be achieved and devising a measurable plan for success. You also need to create a timeline and delivery dates. This step is critical as it sets the foundation map for your project’s success.
Create Clear Expectations
To complete your project, you will likely assign each team member with specific tasks. This ensures specific components of the project are completed. Being clear about who does what helps assign accountability. Everyone becomes aware of when deliverables are to be submitted. At the same time, you need to keep stakeholders updated about the status of the project.
To ensure everyone is on the same page, get your team into the habit of updating you about the status of their assigned tasks. This prevents each team member from falling behind. Request status reports on the progress of the assigned tasks. This will help you ascertain how the team member is doing and of course how well the project is being executed.
Select the Best Team and System
This point goes hand in hand with the first. When assigning tasks to your team, you have to ensure that the project requirements matches each team member’s skill set, i.e. the right person for the job. In addition, you need to have a project management tool to support your administration and organization tasks. Such a tool will help you and your team stay on track, send and receive updates, create and share status and project reports and stay united in your project completion efforts.
Clearly Define Milestones
During the life cycle of your project, you will experience four phases: initial, planning, execution and completion. During each phase, there will be assigned tasks or milestones that need to be met in order to proceed to the next phase. As your team completes their assigned tasks, perform evaluations to examine deliverables. This step will help you identify potential problems in execution.
Establish Communication Goals
Your team’s communication skills can make or break the project. As the manager, create a plan that states how often the team must check in, when to report status updates, etc. This will help you create appropriate status reports to present to stakeholders.
As part of your communication goals, you need to keep your team updated on a regular basis of software, workflow or tools that can help your team members’ productivity. When employees can see and experience the benefit of using new tools, they will be much more eager to learn how to use it.
Evaluate Project Upon Completion
Each time you complete a project, you will learn something that you can use towards your next project. Make evaluation upon completion a regular habit. It helps you identify areas of improvement, strengths and concerns so that you can improve on your next project’s performance. When you know what went well and what could’ve been done better, you will have a better ROI in the future.
With these project management strategies, you can ensure success on your project!