HOW TO DELEGATE TASKS EFFECTIVELY?
One of the most recurring mistakes in project management is delegating tasks to the wrong team members. In project management, delegation matters immensely! Teams require tasks, and therefore managers must assign them effectively. Mess up the hand-off; the team will suffer from delays and failures. Do it correctly the first time; your team will move along like a conveyor belt.
How do you delegate tasks effectively?
1. Learn about Your Team Members’ Strengths and Weaknesses
In delegating tasks, you have to tailor the workload to specific team members. For this to happen effectively, you have to learn about each team member’s skill sets. If Anita is good with numbers but poor with personal interactions, then avoid having her speak directly to the client. If Alex is excellent at public relations but poor at writing, have him focus on marketing endeavors. The more you know about each team player, the better you will be at creating a workflow that caters to their strengths. In this way, the best person is given the task. It also supports an environment where employees can thrive.
2. Be Understanding, Yet Firm
Delegation is rife with problems. Most of them involve team members trying to wiggle out of taking on tasks. They cite reasons like, “I’m too busy,” “Please ask Sahil,” “I’m not sure if I can do this” or “I’m not feeling well,” etc.
Whatever the reasons may be, not every team member is going to be energetic about taking on new tasks. Your role as project manager is to be understanding as this is necessary for boosting morale. However, you also need to be firm. When there are too many excuses in the early phase of the project, you’ll be regarded as an ineffective leader. Build a suitable momentum to encourage your team.
3. Be Clear
During task delegation, your team member needs to know what they need to complete and how it fits into the entire plan. If your team members are unaware of how their task is crucial for upcoming milestones, i.e. dependent on completion of their work, they may not give it as much priority as required. As the deadline approaches, you’ll be in store for some nasty surprises and excuses.
To delegate tasks effectively, you must:
1. Know each team member’s skills and tailor each task to pull out their strengths.
2. Ensure the entire team is clear on what is required from them for the project and how each task fits in with the whole picture.
4. Be understanding of individual member’s needs and personal circumstances while being firm about getting the work done.
Task delegation is further simplified with the use of a useful project management tool. Get in touch with ViduPM to learn more.