9 Tips That Ensure Project Management Success
- May 18 2018
- Project Management
Project management faces many challenges. There are many variables that can throw it off course and off budget. The good news is, you can take a few precautionary measures to stay abreast of these challenges and lead your team towards project completion.
Listed below are nine project management tips that ensure success:
1. Amass ALL Project Details
Before starting any project, understand the expectations and interests from all stakeholders involved. Clearly identify the project scope as well as the responsibilities and roles of all your team members. Write up a project plan and ensure all the goals are clearly defined. Establish a traceable and measurable criteria for success for items such as achieving targets, confirming satisfaction with the customer, accomplishing tasks on time, etc. This is the step where all the groundwork must be laid that will determine your project’s outcome.
2. Identify Team and Project Requirements
After determining all project details, start implementing it by choosing an effective team. Your team consists of individuals who will organize and assemble together, bringing forth their own resources, skills and talents to ensure project completion and success. As the team’s manager, you must align the project’s needs with the talents, personalities and skills of your team members. Before delving into the project, ensure each individual is clear about what they’re supposed to do and what is expected upon completion.
3. Lead the Project
As the leader of the project, you must cultivate positive team dynamics and be the mentor/coach for all in the team. Your role is similar to a captain’s on a ship. This means you will have to determine if there are rough waters approaching ahead well in advance. You must also inspire the team to follow your path during turbulent conditions. A lack of leadership skills may conquer the challenges in the project. Therefore, seize the helm and lead your crew towards triumph!
4. Describe Important Project Milestones
Every project follows a cycle which includes different phases. These are initiation, planning, implementation and closure. At the end of each of these phases, conduct an evaluation. Examine each deliverable, from technical documents to product parts to the project plan. Ensure all elements are adhering to the project plan.
Project milestones help to curtail risk and monitor change. They’re also effective at alerting you to existing concerns.
5. Maintain Communication Lines
Keeping all the lines of communication open is critical in project management. As the manager, you are essentially the operator. Keep communications clear, open and honest. Stay in touch with all stakeholders as well as team members. Ensure everyone is equipped with necessary information to proceed with their work. Keep everyone on the same channel by devising status reports.
6. Manage Risks
Every project faces risks. Your experience with projects can guide you in how to foresee risk and which corrective actions to take. By maintaining constant communication with your team, you will be able to understand whether there are risks approaching and how you can manage them before they take over the project. Risk management is vital to project success.
7. Evade Scope Creep
Change is unavoidable and an expected reality in all projects. The key is to manage your project before it heads towards chaos. Scope creep typically occurs when new additions are added to projects which have already started. These new additions increase schedule time and resources. As the manager, you may need to revisit the project’s scope. Ensure you have approval from all stakeholders before implementing any changes.
8. Test Deliverables
Test each deliverable to ensure it meets project requirements. At each milestone, deliverables will be produced that will support the project’s continuation. This is done to validate plans and measure progress. The end of the project must meet the client’s expectations. If it does, your project management efforts were a success!
9. Closure and Project Evaluation
Once the project is complete and the client is satisfied with the final product, your project has arrived at closure. This is a time for you to rejoice in your success but to also evaluate any lessons you might’ve learned. What were some of your challenges/roadblocks? What were your accomplishments? One way to evaluate your efforts is by comparing the ROI of your plan to the actual ROI. Use these lessons towards future project success.
Project management is a skill that is acquired with experience along with appropriate tools and resources. One such tool is a project management software which can significantly help you with the nine strategies mentioned above.
Visit ViduPM to learn more about project management software.