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7 Reasons Why Project Management Matters

It is now common knowledge that running a project without adequate project management tools or skills is false economy!

Think about it; without project management, how are you going to keep your team together?

How will you keep your client in the loop?

Without a project management tool or skill set, how will a manager navigate the ups and downs, catastrophes, clashes and sudden changes that plague most projects?

Good project management matters because:

– It provides strategic alignment!

When a client approaches you with their goals, the services you offer advances these goals. Project management ensures that what you deliver is right and your service provides real value. It helps managers architect their projects correctly. This architecture provides a clear path that ultimately links up to the goals of the company. Risks, issues and edits are to be expected as the project course progresses, but it is up to the manager to realign the team and bring them back on course.

– It gives direction and leadership for projects.

Without leadership, who will direct the course and outcome of the project? The project will have no purpose, direction or control. With leadership, teams perform their best work. It is the manager who provides this leadership. He or she is instrumental in offering success strategies, removing roadblocks, coaching and most importantly, support. All these are provided by the manager via a project management tool.

Project managers also provide accountability to the managing group of the company. It is your manager who is ultimately responsible for the success or failure of the project. Remember the old adage, “There are no bad teams, only bad leaders!” It aptly applies to project management.

– It provides a clear and strategic plan.

When a team has to execute details of a project without objectives, briefs, targets or goals, they will not know what specific roles each member must fulfil. Nor will they know how to breakdown the project into tasks and subtasks. In other words, they will be left to figure things out by themselves!

Proper project management ensures a timely completion of tasks by dividing the project into smaller, actionable items. This approach differentiates a good manager from one with adequate project management skills. By chunking tasks, your team will have a focus on clear objectives. Smaller tasks help in the identification of risks and necessary risk management.

– Project Management tool aids planning

A project management tool is essential in the timely execution of a task. It also provides delivery timelines, budget estimates, deadlines for tasks and subtasks, support materials, briefs, team scheduling and assignment and a platform for sending and exchanging communication. Without a single, common tool shared amongst a team, a project cannot be successfully completed. The entire team needs to be on the same page when it comes to deadlines, targets, goals, tasks, etc.; a project management tool can greatly assist in this matter.

– It provides quality control.

Quality is at the core of every project. It is what separates your company from the competition. Clients expect a timely delivery of a high quality product. Unfortunately, when pressure to complete a project looms over a team, it’s fairly easy for things to spin out of control. This is where effective project management leadership can help.

It encourages gated phases so that teams can continually assess the quality of their output and process. It also ensures that each task and subtask is allocated with sufficient time and resources for timely completion and delivery. In other words, whatever project is delivered should consistently meet high standards.

– It facilitates risk management.

Good project management ensures that risks are identified, managed and alleviated so that larger issues are avoided. This is a robust process which greatly relies on the manager’s ability and skill to identify and analyse potential risks that may affect a particular project.

After identifying these risks, the manager has to quantify and develop a plan to mitigate them. Sometimes a contingency plan may also be required should any of those said risks materialize. If you fail to have a plan for managing risk, you can definitely plan to fail!

– It provides continuous oversight!

How does a team determine whether a project is on track? Continuously tracking a project’s status and providing regular status reports helps teams ensure that the project is proceeding according to the original plan. Project reporting helps to quickly identify when the project begins to deviate from its original course.

Project managers are responsible for providing regular status updates and reports to important stakeholders in the project. Team members must provide similar reports to their respective managers. Status reports can document many items such as actual hours used compared to hours planned, milestones, issues, resources used, risks, etc. The data obtained from a status report is invaluable and it is pivotal in helping gain a client’s trust.