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Workplace management

5 Workplace Management Strategies to keep Remote Teams aligned with Company Goals

Did you know approximately 50% of the U.S. jobs are compatible with some form of telework? Between 2005 and 2012, telecommuting has increased by 79.7%. Up to 79% of Americans would prefer to work from home, even if on a part-time basis.

These statistics point out two critical considerations:

The nature of work is changing.
Keeping remote team members aligned is going to be a challenge.
The following tips will help you with implementing effective workplace management strategies that keep distant teams aligned with company goals:

Tip #1: Practice Alignment Across the Company

Research indicates that 90 percent of companies fail to implement their planned vision and 95 percent of their employees don’t understand or are unaware of their company’s image. Even when teams are working in the same physical space, active alignment is not standard, but its importance cannot be underscored.

And, To overcome this gross misstep, the company must have an outlined strategic visualization for teams and individuals. An employee cannot sync with something they cannot see. For alignment to occur, everyone in the company must have a shared understanding of the organization’s mission and practice consistency across each plan and objective, and This helps to link employees’ personal goals with the organization’s goals.

Tip #2: Regulate Work-Request Practices

According to statistics posted by PMI, organizations that have effective work performance measures are thrice as likely to use standardized practices throughout their organization and have far better outcomes (36% versus 13%).

If an employee has to swim through excess information to organize, find and arrange work requests, this results in wasted time.

Consider these staggering statistics:

Every year, 28 billion hours are lost as a result of information overload.
66% of employees have insufficient time to complete their work.
100 employees can take up more than half of an employee’s workday.
These problems worsen when a majority of the work occurs by email, which is a standard method used by remote teams. To avoid this, keep requests in a central location that is accessible to team members, managers and executives, whether at home or the office.

Tip #3: Use Technology to Improve Collaboration

Skype, FaceTime, Google Hangouts, HipChat are examples of online collaboration tools which enable telecommuting. If these tools were unsearchable, un-archivable or disconnected, then they wouldn’t be helpful. You want to avoid losing essential bits of information because you closed a chat window!

Utilizing a project management tool fosters collaboration. It’s a transparent system that encourages everyone to work together. Cloud-based PM tools, in particular, enable asynchronous collaboration. They capture and collect all conversations related to projects within the actual project, irrespective of the geographical location or time zone of each team member. Every question, request, and comment becomes visible to team members and is permanently archived.

Tip #4: Trust a Single Basis of Truth

Companies become more effective and efficient if they rely on a single system or tool which consolidates information and enables everyone to access the same data and processes, this promoted visibility and improved productivity which allows companies to:

Evaluate, detect and find a solution to problems in real time
Provide meaningful collaboration and communication within the work context

Adapt priorities and resources towards strategic alignment
Find justification for required resources
Improve performance management techniques and reward work
Empower employees with autonomy and knowledge

Adapt priorities and resources towards strategic alignment
Find justification for required resources
Improve performance management techniques and reward work
Empower employees with autonomy and knowledge

Tip #5: Effective Management

Even with the best project management tool in the market, one cannot deny the importance of the human element in success. Project managers must regularly review deliverables, check in with team members, provide feedback, etc. Leader management is even more critical for remote teams. At every step of the project lifecycle, managers must be aware of the following at all times:

Who is working on which part?

Are high priority projects being completed first?

Does the team have the required resources?

Do they have sufficient information that is required?

How is progress coming along?

Will work be completed on time?

Remote teams are here to stay. Many companies are adopting this strategy to attract the best talent. Alignment is not natural, but these five tips can help you ensure your team is working in sync with the organization’s goals.

To learn more about implementing a useful project management tool, contact ViduPM.